Our Services
Complete, Comprehensive, Professional Services
From property transfers to due diligence, document drafting to title management—we offer complete conveyancing services tailored to your needs.
FULL LAND TRANSFER PROCESSSpeak to a Consultant
🏠 Conveyancing & Property Transfers
Full management of property transfers, from sale agreement to registration of title. We ensure lawful, accurate, and timely registration of ownership.
1. Preliminary & Contract Stage
- Drafting the Contract of Sale
- Reviewing third-party sale agreements
- Advising buyers/sellers on required documents
- Verification of identification (NRC / Passport)
- Company document verification (PACRA records)
2. State Consent Stage
- Preparing State Consent Application
- Submitting State Consent at the Ministry
- Tracking & following up State Consent progress
- Handling State Consent queries
- Collecting the approved Consent to Assign
3. Property Transfer Tax (PTT) Stage
- Preparing PTT documents
- Application for Property Transfer Tax
- Facilitating ZRA valuation
- Advising on PTT amount
- Submitting PTT payments
- Obtaining the PTT Clearance Certificate
4. Assignment & Title Stage
- Drafting the Deed of Assignment
- Preparing the Application for Assignment
- Lodging assignment at Ministry of Lands
- Following up title processing
- Collecting the new Certificate of Title
- Final verification of Title
- Delivering title to client (physical or digital)
PROTECT FROM FRAUD & DISPUTESSpeak to a Consultant
🔍 Due Diligence & Property Searches
Verification of ownership, searches at the Ministry of Lands, and risk checks before purchase to protect your investment and prevent fraud.
1. Basic Due Diligence
- Lands Register Printout (official)
- Ground Rent Status Check
- Printout date validation
- Checking for inconsistencies
- Summary of findings for the client
2. Intermediate Due Diligence
- Verification of plot size
- Checking for Boundary Adjustments
- Reviewing historical transactions
- Confirming past mortgages & discharges
- Checking if land is active or inactive in ZILAS
- Checking if land exists in the correct location
3. Advanced Due Diligence
- Caveat search
- Encumbrance search
- Checking if property is under investigation
- Verifying if property was repossessed by bank
- Identifying missing discharges
- Confirming if plot overlaps or is misaligned
- Full due diligence report (written)
LEGAL & PROPERTY DOCUMENTSSpeak to a Consultant
📝 Document Drafting & Preparation
Drafting of sale agreements, deeds of assignment, affidavits, and supporting land documents.
Legal & Property Documents
- Contract of Sale
- Deed of Assignment
- Mortgage documents
- Power of Attorney
- Caveat letters
- Withdrawal letters
- Land transfer letters
- Affidavits related to land
- Letters to authorities (custom written)
BTB FOLLOW-UPSSpeak to a Consultant
⏱️ Ministry of Lands & ZILAS Follow-Ups
Tracking and following up property files, applications, and delayed transactions.
1. Ministry of Lands Follow-Ups
- Finding the dealing officer
- Determining cause of delay
- Monitoring slow-moving applications
- Getting accurate timelines
- Providing solutions to accelerate processing
- Handling queries on client behalf
2. Institutional Follow-Ups
- Following up lodged mortgages
- Following up discharges
- Following up assignments
- Tracking stalled State Consents
- Tracking delayed Titles
- Official follow-up reports
- File auditing & assessment
3. ZILAS Digital Follow-Ups
- Tracking digital applications
- Fixing "locked", "pending", "stuck", or "error" applications
- Verifying digital title accuracy
- Liaising with Ministry staff on problematic files
BANKING SERVICESMortgage Assistance
🏦 Mortgage & Banking Support
Assistance with mortgage registration, discharge, and bank-related property documentation, reassuring banks, buyers, and sellers.
1. Mortgage Registration
- Preparing mortgage documents
- Facilitating mortgage lodgment
- Following up mortgage processing
- Confirming registration on the Lands Register
2. Mortgage Discharge
- Preparing discharge documents
- Filing discharge at Ministry
- Following up processing
- Verifying discharge is recorded
- Resolving missing or lost discharges
3. Bank Repossession Support
- Clarifying mortgagee-in-possession entries
- Verifying legality of bank sale
- Advising buyers on risks or protections
COMPLETE TITLE SOLUTIONSSpeak to a Consultant
📋 Title Management & Corrections
Verification, correction, and safe handling of title documents.
1. Title Verification
- Confirming if title is genuine
- Ensuring Title matches Register
- Checking for contradictions
- Validating signatures & seals
2. Title Corrections
- Fixing name errors
- Fixing plot size errors
- Fixing administrative issues
- Replacing lost or damaged certificates
3. Duplicate Copies
- Facilitating application for lost Title
- Tracking lost title processing
- Final verification of replacement
PROPERTY RIGHTS PROTECTIONSpeak to a Consultant
🛡️ Caveats & Property Protection
Placement and removal of caveats to protect property ownership.
1. Caveat Placement
- Preparing caveat documents
- Filing temporary or permanent caveat
- Advising when to place a caveat
- Emergency caveat for property protection
2. Caveat Withdrawal
- Preparing withdrawal
- Facilitating removal
- Resolving disputes relating to caveats
- Checking for hidden or malicious caveats
LOCAL AUTHORITY SERVICESSpeak to a Consultant
🏛️ Council & State Land Services
Support with council land, ground rent issues, and state land documentation.
Council Services
- Plot verification at council level
- Ground rent reconciliation
- Council rate clearance
- Council-issued title assistance
- Council land to Ministry conversion assistance
- Council searches for non-state land
BUSINESS SOLUTIONSSpeak to a Consultant
💼 Corporate & Institutional Conveyancing
Property documentation support for companies, banks, and real estate firms. Scalable solutions for bulk or repeat transaction handling.
For Banks & Financial Institutions
- File auditing
- High-volume follow-ups
- Mortgage tracking
- Assignment tracking
- Digital application monitoring
- Monthly progress reports
For Real Estate Companies
- Due diligence support
- Buyer verification services
- Offer letter drafting
- Property file compliance check
For Law Firms
- Outsourced follow-up service
- Document filing support
- Duplicate title assistance
- Overflow conveyancing support
Need Guidance on Our Services?
Contact us for a free consultation. Our team will assess your needs and recommend the best service package for your situation.